Billing Coordinator

Company: Shelby American, Inc.
Location: Washington
Posted on: March 6, 2025

Job Description:

DescriptionAs a Billing Coordinator, you will be preparing billing papers for our customer's billing accounts/invoices. This would require several steps to process accurately. You will ensure that all the following tasks are charged appropriately: the payroll hours are entered for each job, materials obtained from truck/warehouse, and other equipment used by technicians to perform service for customers. You will be tasked with resolving billing issues with internal leadership. An outstanding billing coordinator will require a strong numerical aptitude and excellent customer service skills. This would mean preparing payroll reports, aiding the Credit Manager for lien waivers, and scanning all relevant documents into work orders as needed.Job Responsibilities:

• Processes the billing data entered into the computer system to prepare invoices to the customer.
• This includes review: Payroll hours entered for time on the job, purchase orders for material, material obtained from truck or warehouse, and other equipment used by the technician to perform service to customer.
• Resolve billing issues with the Department Manager(s).
• Billing for contract jobs, jobs which are time and material jobs, maintenance jobs.
• Prepares invoices for mailing, emails invoices to customers, or uploads into customer's invoice platform.
• Prepare certified payroll reports if the job is prevailing wage.
• Provide any assistance to AR Specialist for lien waivers.
• Receives calls from customers concerning billings or service provided.
• Scan all relevant documents into the work order as needed.
• Assist in uploading invoices to customer platform.
• Maintain up-to-date billing system.
• Carry out collection and reporting activities according to specific deadlines.
• Develop a recovery system and initiate collection efforts.
• Perform account reconciliations.
• Assist in month-end closing.Requirements
  • 5+ years of experience in accounting.
  • Background in construction is a plus.
  • Must be motivated self-starter and work independently.
  • Effective verbal and written communication skills with internal and external contacts.
  • Excellent accounting problem-solving skills, analytical personality.
  • Attention to detail, with a high level of accuracy.
  • Ability to prioritize and manage multiple responsibilities.
  • Proficiency in business, office, and accounting software and Microsoft Office Suite, particularly Excel.
  • Experience with Spectrum or Service Titan a plus.
  • Strong organizational skills and attention to detail.
  • Excellent communication skills, both written and verbal.
  • Ability to handle confidential information with discretion.
  • Strong problem-solving skills and ability to work under pressure and meet deadlines.
  • High level of accuracy and attention to detail.
  • Strong work ethic and integrity.
  • Ability to work independently and as part of a team.
  • Positive attitude and willingness to learn.
    #J-18808-Ljbffr

Keywords: Shelby American, Inc., Washington DC , Billing Coordinator, Accounting, Auditing , Washington, DC