Project Coordinator - WMATA

Company: Kinsley Power Systems
Location: Washington
Posted on: April 1, 2025

Job Description:

PACO Group, Inc. (PACO) is seeking a Project Coordinator to provide support for Project Management/Construction Management services within WMATA's various capital improvement, rehabilitation, and state of good repair programs. In this role, you will be a vital link between project managers, contractors, engineers, and other stakeholders, ensuring project documentation, schedules, and communications are efficiently managed and aligned with WMATA's operational goals.Scope of WorkThe Project Coordinator will assist in the planning, coordination, and execution of transit construction and rehabilitation initiatives, collaborating with multiple departments to keep projects on track. You will play a key role in document control, scheduling, reporting, and stakeholder communications to support the successful delivery of large-scale infrastructure projects.Key Responsibilities

• Documentation & Records Management

• Organize and maintain project files, meeting minutes, and change orders.
• Ensure all documentation is accurate, up-to-date, and easily accessible.
• Scheduling & Coordination
  • Assist project managers in developing and updating project schedules using tools like Microsoft Project or Primavera.
  • Coordinate meetings, site visits, and other project-related events to keep milestones on track.
  • Communication & Stakeholder Liaison
    • Act as the primary point of contact for inquiries, distributing information to relevant parties.
    • Prepare project status reports, memos, and presentations for both internal and external stakeholders.
    • Budget & Procurement Support
      • Track project expenses, assist with purchase orders, and verify invoices for accuracy.
      • Collaborate with the finance department and vendors to ensure timely processing and payment of project-related costs.
      • Quality & Compliance Monitoring
        • Assist in reviewing contractor submissions for adherence to WMATA guidelines and industry standards.
        • Document and follow up on any non-conformance issues, ensuring timely resolution.
        • Risk Management & Issue Tracking
          • Maintain logs of identified risks and issues, escalating critical matters to senior staff when necessary.
          • Support the implementation of corrective actions to keep projects on schedule and within scope.Qualifications
            • Education & Experience
              • Bachelor's degree in Engineering, Construction Management, Business Administration, or a related field preferred.
              • Minimum 3 years of experience in project coordination or administrative roles, ideally within construction or infrastructure sectors.
              • Technical Skills
                • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and experience with project management software (MS Project, Primavera) is a plus.
                • Ability to quickly learn and adapt to new tools and technologies used in project tracking and reporting.
                • Communication & Collaboration
                  • Strong written and verbal communication skills, with the ability to interface effectively with diverse teams.
                  • Detail-oriented and able to manage multiple priorities in a fast-paced environment.
                  • Additional Requirements
                    • Valid driver's license preferred.
                    • Ability to pass all required security clearances or background checks.Benefits:401(k) and 401(k) Employer MatchingHealth InsuranceDental InsuranceGroup Life Insurance, LTD and AD&DPaid Time OffPaid HolidaysProfessional Development Assistance
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Keywords: Kinsley Power Systems, Washington DC , Project Coordinator - WMATA, Other , Washington, DC