Supplies and Materials Coordinator- Emergency Med Trauma Center-Full time- DC

Company: Children's National Medical Center
Location: Washington
Posted on: April 1, 2025

Job Description:

Job Description - Supplies and Materials Coordinator - Emergency Med Trauma Center - Full time - DC (240003EA)DescriptionThe Supplies and Materials Coordinator will coordinate and oversee the ordering, receiving, and distribution of all specialty materials, supplies, instrumentation, and equipment for the department to ensure ongoing maintenance of proper stock levels in accordance with established policies, standards, accrediting, and licensing requirements. Responsible for all aspects of inventory management, both automated and non-automated processes. Supervise the staff to perform the ordering, receiving, and distribution function.QualificationsMinimum EducationAssociate's Degree in Business or a closely related field; equivalent combination of education and experience may substitute. (Required)Minimum Work Experience3 years of recent operating room experience as a surgical technician (Required) or3 years in a business-associated field with purchasing experience and knowledge of perioperative specialty equipment. (Required)Required Skills/KnowledgeKnowledge of aseptic technique, basic calculations (addition, subtraction, multiplication, and division), human relations, and interpersonal skills. Must be able to lift 50 pounds, know computer Excel and Word programs, and have the ability to withstand extended periods of walking, standing, stooping, and reaching. Demonstrates ability to apply knowledge and understanding of the practices, methods, and protocols of ordering and charge procedures, as well as perioperative specialty equipment.Functional Accountabilities

• Supplies and Materials Ordering ProcessPrepare and coordinate ordering process for materials, specialty equipment, and supplies to ensure availability of required items for procedures in accordance with established procedures.
• Work with staff to coordinate all orders; collaborate with management, specialty leaders, and Clinical Coordinators on appropriate selection of new equipment, supplies, and instrumentation; work closely with physician offices and Perioperative scheduling for acquisition of specialty items.
• Track and order approved capital equipment and supplies.
• Serve as liaison between the Perioperative department and vendors to assist in timely delivery of product information.
• Actively participate in the Product Selection Committee.
• DocumentationMaintain appropriate documentation and/or copies of all equipment and supply files, capital equipment requests, and equipment operating manuals to ensure availability of source and reference materials.
• InventoryEstablish, coordinate, and maintain utilization and inventory levels of specialty supplies; establish and maintain par level on all surgical supplies.
• Order, track, and monitor implantable devices and surgical bone and tissue.
• Responsible for maintenance of all implant logs and reconcile implants on hand with what is logged in and in actual inventory.
• Work closely with specialty leaders and Clinical Coordinators to coordinate annual physical inventory of department supplies and equipment by providing timelines and count sheets to ensure continuously accurate inventory records.
• Coordinate and schedule rentals, loans, borrowing, and one-time use items to ensure timely availability of items.
• Work with staff to coordinate efforts for an adequate working inventory.
• Equipment MaintenanceCoordinate and oversee removal and processing of all FDA and company recalled equipment and supplies.
• FinancesAssist in preparing department annual and capital budgets by providing information and recommendations regarding supplies and equipment.
• Review invoices, compare quantity, item, and price to purchase order and request approval for payment from the Business Administrator.
• Forward to accounts payable noting any discrepancies/credits owed to ensure timely and accurate processing.Organizational Accountabilities
• Organizational Commitment/IdentificationPartner in the mission and uphold the core principles of the organization.
• Committed to diversity and recognizes the value of cultural and ethnic differences.
• Demonstrate personal and professional integrity.
• Maintain confidentiality at all times.
• Customer ServiceAnticipate and respond to customer needs; follow up until needs are met.
• Teamwork/CommunicationDemonstrate collaborative and respectful behavior.
• Partner with all team members to achieve goals.
• Be receptive to others' ideas and opinions.
• Performance Improvement/Problem-solvingContribute to a positive work environment.
• Demonstrate flexibility and willingness to change.
• Identify opportunities to improve clinical and administrative processes.
• Make appropriate decisions using sound judgment.
• Cost Management/Financial ResponsibilityUse resources efficiently.
• Search for less costly ways of doing things.
• SafetySpeak up when team members appear to exhibit unsafe behavior or performance.
• Continuously validate and verify information needed for decision making or documentation.
• Stop in the face of uncertainty and take time to resolve the situation.
• Demonstrate accurate, clear, and timely verbal and written communication.
• Actively promote safety for patients, families, visitors, and co-workers.
• Attend carefully to important details - practicing Stop, Think, Act, and Review in order to self-check behavior and performance.Primary LocationDistrict of Columbia - WashingtonWork LocationsCN Hospital (Main Campus) 111 Michigan Avenue NW Washington 20010JobNon-Clinical ProfessionalOrganizationCOE Hospital-Based SpecialtiesPosition Status: R (Regular) - FT - Full-TimeShift: DayWork Schedule: Monday - FridayJob PostingFeb 11, 2025, 3:24:58 PMFull-Time Salary Range41288 - 68806.4Children's National Hospital is an equal opportunity employer that evaluates qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity, or other characteristics protected by law.Please note that it is the policy of Children's National Hospital to ensure a "drug-free" work environment: a workplace free from the illegal use, possession, or distribution of controlled substances (as defined in the Controlled Substances Act), or the misuse of legal substances, by all staff (management, employees, and contractors).
  #J-18808-Ljbffr

Keywords: Children's National Medical Center, Washington DC , Supplies and Materials Coordinator- Emergency Med Trauma Center-Full time- DC, Other , Washington, DC