Program Coordinator

Company: The Aspen Institute
Location: Washington
Posted on: March 1, 2025

Job Description:

Aspen Institute employees come from a wide range of backgrounds and possess a unique blend of education, skill, and policy experience. We recognize that our people are our vital resource and we value their knowledge, enthusiasm, and commitment. At the Aspen Institute, we offer competitive salaries and a wide variety of benefits to our employees and their families.If you would enjoy working in a dynamic environment and are looking for an opportunity to become part of a stellar team of professionals, we invite you to apply online today.The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Founded in 1949, the Institute drives change through dialogue, leadership, and action to help solve the most important challenges facing the United States and the world. Headquartered in Washington, DC, the Institute has a campus in Aspen, Colorado, an office in New York, and an international network of partners.Commitment to Diversity, Equity & InclusionTo achieve our mission of a more free, just, and equitable society, we commit to working proactively to advance the principles of diversity, equity, and inclusion across our myriad endeavors such as the recruitment, compensation, training, and advancement of staff. The best people-serving institutions make this commitment, and we seek to be a leader in the ways that we do so and learn from others. Visit our website to learn more about our commitment and recent actions taken toward building and nurturing a diverse and inclusive environment.Socrates ProgramThe Aspen Institute Socrates Program provides a forum for emerging leaders from various professions to convene and explore contemporary issues through expert-moderated dialogue. Socrates also provides the opportunity for participants to enter into a diverse professional network, and into the broader range of the Aspen Institute's programs.ABOUT THIS ROLEThe Aspen Institute Socrates Program seeks a highly organized, adaptable, and detail-oriented Program Coordinator to assist with the production of seminar reading materials, logistics and planning of seminars, and communications and marketing. The position requires a strong attention to detail, the ability to manage multiple projects simultaneously, and a passion for learning.The Program Coordinator works directly with the Associate Director and Executive Director of the Socrates Program. The salary range for this role is $50,000 - $60,000. In accordance with our Reimagining Work policy, the Program Coordinator should be willing to be in-person with colleagues a minimum of 40% of the time while having the flexibility to work remotely for the balance. The preference is for this role to work out of the NYC office, but DC located candidates are also welcome to apply.WHAT YOU WILL DOReading Production

• Work with Socrates Program moderators to develop a seminar reading list, which includes, but is not limited to: research, editing, proofreading, layout, and obtaining copyright permissions.
• Compile all readings into designed and bound PDFs and/or printed materials for participants and moderators.
• Troubleshoot any related problems.Communications
• Develop marketing materials, newsletter, and social media content.
• Draft emails to Socrates participants and alumni.Program Support
• Prepare and summarize Socrates seminar evaluation reports.
• Draft expense and reimbursement requests.
• Provide file management and phone and email support as needed.
• Assist in processing contracts.
• Support the smooth execution of high-quality presentations, press announcements, and other events, including printing, assembling, shipping, and organizing materials.
• Assist with the booking of travel for moderators and participants.
• Work with donors and vendors.WHAT YOU WILL NEED TO THRIVE
• Bachelor's degree and 1 year of relevant experience, or high school diploma with 3-5 years experience required.
• Demonstrated excellence in writing and analytic ability.
• Experience engaging with multiple stakeholders.
• Previous experience with social media and communications.
• Strong interest in the work and mission of the Aspen Institute and the ability to represent the organization externally.
• Excellent writing skills.
• Exceptional attention to detail and organizational skills.
• Excellent interpersonal skills and ability to work with a team.
• Must be able to exercise good judgment.HOW TO APPLYAll interested applicants must submit the following:
• A one-page cover letter. Cover letter should highlight the applicant's specific qualifications for this position. Applications without a cover letter will not be considered.
• Resume/CV.ADDITIONAL INFORMATIONThe Aspen Institute offers a generous benefits package including health, dental, vision, and prescription benefits, retirement benefits, and paid leave.The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.If you would like to request a reasonable accommodation regarding the accessibility of our website, a modification or adjustment of the job application or interview process due to a disability, contact HRSupport@aspeninstitute.org or call (202) 736-5800.
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Keywords: The Aspen Institute, Washington DC , Program Coordinator, Other , Washington, DC