Travel & Expense Analyst

Company: HKS Architects Ltd
Location: Washington
Posted on: April 1, 2025

Job Description:

Overview:Contributes and assists in the Travel & Expense (T&E) program and processes while working independently with guidance. Possesses and applies a broad knowledge of accounting principles, practices and procedures to complete assignments with integrity and accuracy in collaboration with team.Responsibilities:

• Performs routine assignments in completing required tasks to support the Travel and Expense program
• Utilizes working knowledge of general business and accounting principles to collect, analyze, and monitor expense and travel metrics to identify key operational points and recommendations for management consideration
• Assists in preparing monthly travel reports for management
• Performs tasks related to the corporate card program, such as opening new cards, canceling cards, tracking lost/replaced cards, authorizing credit limit increase requests and closing cards
• Analyzes corporate credit card spend, identifies out of policy activity, reviews analysis with Travel Manager and prepares follow-up correspondence as directed
• Prepares ad hoc reports in Chrome River for expense analyses
• Assists and coordinates onboarding and Chrome River training for employees
• Reviews and audits expense report submissions for policy compliance, and prepares follow-up correspondence as required including purchasing card expense reports
• Assists with travel and expenses applications (i.e., Chrome River and Egencia) support and for educating and assisting users in their use of the application
• Monitors and facilitates the hotel RFP process and tracks contract activity
• Provides support for system testing related to software enhancements and troubleshooting
• Assists T & E Manager with special projects and other duties as directedPerforms work in a manner that demonstrates an awareness of and an appreciation for the firm's cultural values, including a commitment to quality, innovation, learning and growth. Fosters and maintains a collaborative professional working relationship with the project team. Takes personal responsibility for fostering a green workplace through sustainable work practices.Recognizes the financial aspect of basic accounting principles involved in the project's and firm's profitability. Understands the financial implications of overhead and chargeable time, including accountability to project plan and planned utilization rate. Understands the importance of growing and maintaining essential relationships.Qualifications:
  • Bachelor's degree in Accounting, Finance or an equivalent combination of education and experience
  • Typically with 5+ years of experience
  • Experience in MS Office Suite, including Excel, Outlook and Word
  • Experience in Chrome River Expense and Egencia Travel preferred
  • Strong interpersonal skills and the ability to interact with all levels of staff
  • Strong work ethic and eagerness to produce high quality, accurate results
  • Strong organizational skills and the ability to work on multiple projects at the same time
  • Ability to hold sensitive information with a high level of confidentiality and integrity
  • Ability to communicate and present ideas in a clear, concise and professional manner both verbally and in writing
  • Ability to problem solve and apply appropriate solutions
  • Ability to work and collaborate in a team environment, and ability to work independently and prioritize work
  • Ability to effectively meet deadlines at expected qualityBase Salary Range: $70k - $90k annually - Chicago, Denver, Los Angeles, San Diego, San Francisco, Seattle, New York, and Washington D.C. locations only.The estimate displayed represents the general base salary range of candidates hired in Chicago, Denver, Los Angeles, San Diego, San Francisco, Seattle, New York, and Washington D.C. locations only. Factors that may be used to determine your actual salary may include internal equity, experience, education, specialty and training.HKS offers a comprehensive total compensation & benefits package with health, dental, and vision care coverage, 401(k) plans, life & AD&D insurance, short/long term disability plans, paid days off (sick leave, parental leave, vacation), and much more for benefits-eligible employees. To learn more about our benefits visit this page.The information contained in this job description is intended to serve as a minimum requirement and guideline - not as a guarantee - for promotion to this level. Some additional criteria, qualifications or expectations may be required by service, sector or practice group.If you currently work for HKS, please submit your application via the Internal Careers Portal.HKS is an EEO/AA Employer: M/F/Disabled/Veteran
    #J-18808-Ljbffr

Keywords: HKS Architects Ltd, Washington DC , Travel & Expense Analyst, Accounting, Auditing , Washington, DC