Manager, Payroll
Company: Acog
Location: Washington
Posted on: March 8, 2025
Job Description:
OverviewThe Manager, Payroll is responsible for the oversight
and accurate preparation, documentation, distribution, and
reconciliation of payroll, as well as managing the payroll system
in accordance with established policies and processes. This role
ensures accurate calculation of wages, tax withholdings, and
company deductions, while developing and producing payroll-related
statistical reports. Additionally, the Manager, Payroll responds to
and resolves payroll-related inquiries, ensuring issues are
addressed promptly and escalated as needed.Cover Letter
RequiredNote: This position is considered Hybrid and will need to
commute to ACOG's office located in Washington,
D.C.Responsibilities
- Manage timekeeping and time off systems in compliance with
organizational policies. Ensure payroll guidelines, policies and
procedures are documented, maintained, and updated.
- Prepare and maintain accurate payroll records and reports of
payroll transactions.
- Ensure timely and accurate processing of payroll transactions
including salaries, benefits, garnishments, taxes, and other
deductions.
- Maintain up-to-date knowledge of city, state, provincial,
local, and federal legislation affecting payroll; understands and
follows applicable provisions.
- Comply with federal, state, and local legal requirements and
enforce adherence to requirements, advising management on needed
actions.
- Process related withholding and deductions; and transmission of
files and data to banking, benefits, and government entities
accurately and timely, and in accordance with GAAP as well as the
applicable federal, state, and local regulations.
- Pay employees through the production and issuance of paychecks
and direct deposits to bank accounts on a timely basis.
- Balance payroll accounts and resolve payroll discrepancies by
collecting and analyzing information.
- Register all tax-related documents for new states as
needed.
- Act as primary point of contact for payroll-related inquiries
and errors, to include engaging internal and external parties,
providing appropriate research, and communicating timely and
effectively.
- Partner with third-party vendors supporting the payroll
function, driving for consistency and quality in service.
- Onboard new employees to timekeeping systems and manage general
payroll questions.
- Prepare annual W-2 wage statements and federal and state
filings.
- Transfer 401(k) and other benefit information electronically to
benefit administrator.
- Act as primary point of contact for external auditors. Audit
employee records, tax documents, payroll balance sheets, YTD
earnings, etc. for compliance with government standards by
maintaining time and attendance records and posting updates to
employee data.
- Assist with the production and tracking of investment portfolio
performance to the respective benchmarks.
- Maintain professional and technical knowledge by attending
educational workshops; reviewing professional publications;
establishing personal networks; participating in professional
societies.
- Reconcile and allocate monthly benefits invoices and provide
documentation to AP in a timely manner.
- Ensure the organization's compliance with provisions of the
Employee Retirement Income Security ACT (ERISA) and ACA.
- Serve on the organization's retirement investment committee
with representatives from ACOG and our 401K broker, reviewing and
recommending changes to investments offered to staff.
- Prepare reports required by law to be filed with federal and
state agencies such as the IRS, DOL, and other regulatory
agencies.
- Create and describe compensation statements.
- Process commuter benefits, including ABG (Alternative Benefits
Group).
- Process status change forms for new hires.
- Manage tuition reimbursement requests and interim pay
requests.
- Calculate STD (Short-Term Disability) and FML (Family and
Medical Leave) from the payroll perspective.
- Enter organizational changes and title updates in ADP.
- Perform other duties as assigned.QualificationsRequired
Skills/Abilities:
- Excellent organizational skills and attention to detail.
- Proficient with Microsoft Office and Payroll software.
- Excellent oral and written communication skills. Ability to
communicate complex information clearly and concisely.
- High level of integrity, professionalism, and must be able to
maintain confidentiality of information.
- Ability to manage multiple activities in a deadline-oriented
environment. Highly organized, flexible and possess a strong
attention to detail.Education and Experience:
- Bachelor's Degree in Accounting or related field.
- 8 years of payroll or accounting experience.About ACOGHome to
more than 61,000 health care professionals, the American College of
Obstetricians and Gynecologists (ACOG) is a membership organization
leading advancement to improve the lives of all people seeking
obstetric and gynecologic care, their families, and communities.
When you become part of the ACOG team, you are part of an
organization that values communicating evidence-based,
peer-reviewed information about women's health to members and the
general public. ACOG supports its members by maintaining
authoritative clinical guidance, providing continuing medical
education resources, patient education materials and more. Together
with our members, we are working to transform the future of health
by delivering a compelling member experience, supporting the ob-gyn
profession, and advocating for improved health for all people
seeking obstetric and gynecologic care, their families, and
communities.CompensationThe base salary for this position is
$95,000 - $110,000 per year, commensurate with experience and
qualifications. In addition, ACOG offers a comprehensive benefits
package that includes the perks outlined below.Our PerksPaid
Parental Leave - Breastfeeding Friendly Workplace - Flexible work
schedule - Commuting Allowance - Generous Paid Time Off - Holiday
Pay - Life Insurance - Community Volunteering Opportunities -
Generous 401(k) Company Contributions - Medical, Dental, and Vision
Insurance - Learning Opportunities and Tuition Reimbursement -
Company-Sponsored Team Outings - and more!ACOG is an EEO employer
committed to providing equal employment opportunities to all
applicants and employees. As a federal government contractor and in
accordance with applicable laws, regulations, and Executive Orders,
the College takes affirmative action to ensure that applicants and
employees covered are not discriminated against because of their
race, color, religion, national origin, sex (gender), age,
disability, pregnancy, marital status, sexual orientation, personal
appearance, gender identity or expression, family responsibilities,
political affiliation, veteran status, genetic information, or any
other characteristic that is protected by applicable law. For more
information about your equal employment opportunity rights, please
view this poster: EEO is the Law. The College also participates in
E-Verify.
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Keywords: Acog, Washington DC , Manager, Payroll, Accounting, Auditing , Washington, DC
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